Google Maps teaches several lessons about information governance that are worth considering for any major IG initiative that will take in information from many sources, normalize it, keep it current, and present it in a useful fashion. 1. Start with a bold vision. Stephen Covey would call this begin with the end in mind. Without […]

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We are asked on a regular basis why organizations should use visual classification to manage their electronic and paper repositories for various information governance initiatives. Here’s a summary of how we respond: Hardware-scalable ingestion speed – for truly enterprise-scale collections. Clusters ALL of an organization’s documents– scanned and native electronic – no partial solutions. Text independent – […]

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The advice given in Kenny Rogers’ ballad, “The Gambler,” is fitting for governance professionals charged with implementing document remediation or content migration initiatives: The way you find out out what kind of documents you’re holding is that same way you find out what cards you’re holding in a poker game: look at them. Don’t theorize […]

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The first two email remediation steps involve identifying duplicate emails and attachments and then intradeduping embedded emails to arrive at unique emails that are not contained within later emails. Statistics vary with individual collections, but the first two steps can remove 90% or more of a collection from further consideration. The third step, unique to […]

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The first step in email remediation, faceted deduplication, involves comparing entire objects, either message attachment groups or attachments, to see if they matched at the whole object level. This posting focuses on the second step, intradeduping embedded emails, which involves identifying where earlier emails are included within or embedded in later emails. This is an […]

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There are three completely automated steps that can be used to remediate or reduce the volume of emails retained by an organization: Faceted deduplication Intradeduping embedded emails Payload analysis This posting focuses on faceted deduplication. While every collection of emails varies, faceted deduplication, by itself, can achieve about 80% reduction in storage space used by […]

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Done right, information governance captures the institutional memory of the people in an organization about the documents that have been used to record its activities over time. There are usually a few key people who know which business units have developed specific reports or forms for specific items, when the information in those reports or […]

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A company that is planning to acquire one or more companies in its own line of business can make pre-acquisition due diligence and post-acquisition document integration a seamless business process. In fact its M&A process can be a major competitive advantage, enabling it to make far more acquisitions in a given time with far lower […]

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M&A due diligence examination of the documents of the to-be-acquired company is critical – nobody wants to repeat HP’s $8.8 billion write-down following its acquisition of Autonomy. Faced with daunting volumes of data to review and accelerated time lines, acquiring companies often turn to technology tools used in e-discovery in an attempt to find the […]

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