Most file auto-classification systems rely on the presence of accurate textual representations of the files being classified. Organizations that use those auto-classification systems need to be aware of several problems with a text-reliant approach: Ignoring Non-Textual Files. Many files have no text associated with them, e.g., files output as PDF or TIF files from user-software or captured as […]

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The three most important criteria by which to judge file or document classification and coding systems are Consistency Consistency & Consistency The reason is pretty obvious: without consistency a file classification scheme cannot deliver any of the promised downstream benefits, things like enhanced retrievability, selection of appropriate retention schedules, and setting appropriate security access permissions […]

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Summary: New automated document classification technology enables faster, more comprehensive due diligence for M&A activity and makes it easier to assimilate the documents and files of the acquired entity after the acquisition. For maximum benefits the technology should be used on both the acquiring and the acquired companies’ documents and files. From an acquiring company’s […]

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Few tasks are more critical to the success of document-centric information governance initiatives than consistent document classification. However, it is sometimes difficult to separate sales hyperbole from actual deliverable results for document or file classification. Here are three tools that can help cut through the hype and shape reasonable performance expectations: 1. Written SLAs Ask providers […]

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Whether an organization is trying to consolidate individual information silos, incorporate content acquired by merger or acquisition, or permit federated search, the challenge is determining where is true north in terms of classifying content. That is, to find a way to first group or classify documents consistently regardless of any one person’s view or assessment […]

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All document-related information governance initiatives rest on and depend upon consistent, comprehensive document classification. Without consistent, comprehensive classification, an organization can’t determine what to keep, how long to keep it, who should have access to it, and where to store it. For that reason, large organizations look to “auto-classification” to obtain the needed consistency at the […]

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The BeyondRecognition Network

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