Email is a valuable tool while you’re alive and could be just as important for your survivors when you die. Email systems store valuable information about many online accounts that contain information of financial and sentimental value, e.g., banking, credit card, investment, utilities and tax information as well as stored photos and videos. Furthermore, personal […]

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Simple text search architecture – where every non-noise word of every document is indexed – doesn’t work well at enterprise scale. This approach consumes considerable IT resources and, from an end-user perspective, returns considerable numbers of irrelevant results for searches. This approach may work on small personal collections where it’s not too burdensome to wade […]

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“Unstructured” content is a term used to describe the seemingly infinite types of documents that can be found in file shares and personal computing devices. In my last posting I considered some of the differences between structured and unstructured content and discussed how enterprise content management systems represent an attempt to provide the advantages of […]

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In the IT and Information Governance (“InfoGov”) worlds, organizational data is usually thought of as being structured or unstructured. This posting looks at differences between the two, and in the next posting I’ll suggest a best practices approach to thinking about and managing unstructured content. Overview of Structured vs. Unstructured Information professionals often prefer dealing […]

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Every major transition period has its own unique set of risks and rewards. For corporate legal departments consolidating after mergers or acquisitions, risks include not gathering all needed documents, and not being able to integrate the gathered records into one system. The potential rewards lie in having an opportunity to use the integration budget to […]

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Many organizations manage their content using enterprise content management (“ECM”) systems like SharePoint, Office 365, FileNet, Open Text, or Documentum. These ECM systems are really databases that permit organizations to associate various classifications, tags, and descriptions (collectively, “attributes”) to the content being managed and to use those attributes to find specific documents. Parties seeking documents […]

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In enterprise content management, tags are used to help find tagged documents. Tags can provide terms that don’t appear on the face of the documents or they can highlight the importance of terms that do appear. Without tags, full-text searching can result in returning large numbers of irrelevant hits while missing key documents that don’t […]

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The BeyondRecognition Network

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